Position Summary

To support the pastoral staff and elders in clerical and administrative functions of the church by providing oversight for the church calendar, administrative support to pastoral staff, and oversight of church communications (bulletin, website, etc.), office inventory, answering phones, and other duties as assigned.

Primary Responsibilities

1. Responsible for confidential and time-sensitive material related to staff, church, and missionary communications.

2. Prepares routine and advanced verbal and written correspondence on behalf of the lead pastor.   

3. Responsible for design and weekly publication of bulletin, brochures, and paper/web announcements, including the creation of graphics.  

4. Routine functions will include scheduling, fielding calls, generating reports, weekly publications, uploading sermon material to boxcast/podcast, and handling multiple projects.  

5. Responsible for the maintenance and accuracy of data management systems, website, social media, computer, and phone technologies.

6. Responsible for all scheduling of church events and use of church facilities, including managing security access and doors. 

7. May direct and lead the work of volunteer staff.

8. Will be called upon to help plan special events e.g. coordinating kitchen volunteers, basic setup, etc.  

9. Responsible for inventory and ordering of office, facility, and communion supplies.

10. Schedules volunteers for prayer, call to worship, and special events.

11. Responsible for pew clean up and communion preparation.

12. All other duties as assigned by the lead pastor. 

Qualifications

1. Be a committed follower of Jesus, modeling faith and personal character/integrity. 

2. If not already, to be willing to become an active member of Grace Bible Church, modeling and supporting the mission, vision, and values of GBC. 

3. Have excellent communication skills, including ability to compose professional verbal and written correspondence accurately. 

4. Proficiency in Microsoft Office (particularly Word and PowerPoint). 

5. Must have the ability to learn various types of software necessary to fulfill the support-service responsibilities of the church. 

6. Possess strong administrative skills, including the ability to organize and mobilize people and projects.

7. Ability to work independently as well as part of a team.  

Nature of Position

This is a part-time, hourly, support-service position reporting directly to the lead pastor. According to the specific responsibilities of this job description, a typical work week will include approximately 20 hours per week in regularly scheduled office hours, set by the lead pastor. Some flexibility is available regarding the number of days per week and the allotment of hours. On occasion, you may be asked to stay later to finish key tasks and will be expected to schedule work and workers to help when out of office (e.g. vacation, extended sickness, etc.).

Please email all resumes to Pastor Aaron at aaronm@gracebiblesouderton.org.

Vision

Grace Bible Church deeply values children and the role of children in ministry. As a result, we seek to provide a safe and welcoming environment for children and families, staffed by loving volunteers who will lead our children into a life of fruitful discipleship to Jesus

Outcomes

1. Children develop a basic understanding of the Gospel with consistent encouragement and invitation to a life of faithful obedience as well as a familiarity with the basic outline of the biblical narrative: creation, fall, promise, Christ, Church, new creation.

2. Children Memorize key Bible passages and learn the skills needed to navigate God’s Word.

3. Opportunities for children to share their gifts and serve.

Primary Responsibilities

1. Work with volunteers to plan and oversee all programming for ministry for children preschool age through 5th grade (e.g. Children’s church, Sunday School, etc.). Propose and execute a budget and in conjunction with volunteers and staff, oversee the planning and implementation of other community and outreach events involving children.

2. Work with the administrative assistant to complete administrative duties such as producing teaching schedules or preparing materials for teachers

3. Encourage, equip, and recruit volunteers to minister in GBC’s children’s programs. Provide ongoing support to volunteer staff to meet goals for Christian Education, monitor classrooms, and enforce best practices 

4. Work with volunteers to reach out to the community and/or IVNS through children’s ministry events.

5. Develop and coordinate a mid-week children’s program. 

6. Build relationships with parents and help equip them to more confidently disciple their children by offering resources, wise advice, or encouragement to seek pastoral care.

7. Pray for the children, families, volunteers, and ministries. Provide the congregation with periodic updates on Children’s Ministry, with suggestions for prayer support.

8. Ensure that safety and best practices are employed within the Children’s Ministry by training staff as necessary in first-aid, room security, child abuse training and certification and by maintaining current background checks.

9. Help create a culture within the Children’s Ministry that is compelling, life-giving, and exciting for the children and volunteers.

Qualifications

1. Character: Be a committed Jesus-follower, modeling faith and biblical parenting in one’s own life.

2. Commitment: Be or become a member of Grace Bible Church, and support the mission, vision, and values of our church.

3. Competence: Demonstrate ability to lead and empower people to disciple children in creative and compelling ways. Also, be a learner, always working at expanding your abilities to improve ministry.

4. Chemistry: Demonstrate excellent interpersonal communication and listening skills with the ability to build trusting relationships.

5. Leadership: Exhibit leadership skills with the ability to build, train, and empower teams of volunteers. 

6. Education/Training: Possess experience in elementary education and/or ministry. 

Supervision and Schedule

• Demanding, part-time position requiring at least 7– 10 hours per week to accomplish the mission outlined in this job description. (Amount of time needed is subject to evaluation.)

• Weekly schedules will be flexible and will require some weeknights and weekends. It is important that the Director of Children’s Ministry be highly available to volunteer staff.

• Reports directly to the Lead Pastor

Send questions, resume, and cover letter to the church office at info@gracebiblesouderton.org.